TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 1, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-859-11, Site Maintenance at Fulton County, Illinois, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,609,600.00, Account 101-68000-612420, Requisition 1285031
Body
Dear Sir:
On December 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-859-11 Site Maintenance at Fulton County, Illinois.
In response to a public advertisement of February 10, 2010, a bid opening was held on March 9, 2010. The bid tabulation for this contract is:
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,385,112.00
TROTTER GENERAL CONTRACTING, INC. $1,917,655.00
ANCHOR MECHANICAL, INC. *$347,957,286.03
*corrected total
Fifty-nine (59) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,609,600.00.
Independent Mechanical Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $1,609,600.00, placing the bid of $1,385,112.00 approximately 14 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the work will be performed outside of Cook County.
The revised Appendix D is not included in this contract because Affirmative Action goals are not appropriate for this contract due to the lack of availability of PCEs in the Fulton County area to perform the work required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-859-11, to Independent Mechanical Industries, Inc., in an amount not to exceed $1,609,600.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $501,600.00 are available in Account 101-68000-612420. The estimated expenditure for 2011 is $554,000.00, and for 2012 is $554,000.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 1, 2010