TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 1, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-674-11 Fence and Gate Repairs in the Calumet Service Area, estimated cost $75,000.00, Account 101-68000-612420, Requisition 1299708.
Body
Dear Sir:
Contract documents and specifications have been prepared for Fence and Gate Repairs in the Calumet Service Area.
The purpose of this contract is to provide services to maintain or install fences and gates in the Calumet Service Area for an approximately 36-month period.
The estimated cost for this contract is $75,000.00. The estimated 2010, 2011, 2012, and 2013 expenditures are $10,000.00, $25,000.00, $25,000, and $15,000.00 respectively.
The bid deposit for this contract is $3,750.00.
The contract specifications require the contractor to adhere to the maintenance schedule prescribed by the engineer. Liquidated damages in the amount of $50.00 per calendar day may be assessed if the contractor breaches the service or delivery date agreed by the engineer as specified in the contract.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for the contract is as follows:
Advertise April 21, 2010
Bid Opening May 11, 2010
Award June 17, 2010
Completion June 30, 2013
Funds for the current year are available in Account 101-68000-612420. Funds for subsequent years, 2011, 2012, and 2013 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-674-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:TW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 1, 2010