TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 1, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-849-11 Repair of Heavy Equipment at the Calumet Water Reclamation Plant and Calumet Solids Management Area, estimated cost $270,000.00, Accounts 101-66000/68000-612760, Requisitions 1293673 and 1287538
Body
Dear Sir:
Contract documents and specifications have been prepared for repair of heavy equipment at the Calumet Water Reclamation Plant and Calumet Solids Management Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to repair and maintain heavy equipment, generators, farm equipment, power screeners, cranes and miscellaneous accessories for an approximate 36-month period.
The estimated cost for this contract is $270,000.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $42,000.00, $90,000.00, $90,000.00 and $48,000.00 respectively.
The bid deposit for this contract is $13,500.00.
It is understood and agreed that the contractor shall commence work five days after approval of the contractor’s bond and the contract shall terminate on May 31, 2013, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each calendar day the contractor fails to make a service call, as requested by the Engineer; and/or the $50.00 per machine for each 24-hour period during which the contractor interrupts continuous day-to-day service required for extended repairs unless there are extenuating circumstances, as approved by the Engineer.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract does not fit within any of the current Appendix D classifications for establishing PCE utilization goals and are “excavation services.” The associated tailored PCE utilization goals, for this contract, are 10% Minority Business Enterprises (MBE), 5% Women Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise April 21, 2010
Bid Opening May 25, 2010
Award July 8, 2010
Completion May 31, 2013
Funds for the current year are available in Accounts 101-66000/68000-612760. Funds for subsequent years, 2011, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-849-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:KJ:ssg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 1, 2010.