TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Report on rejection of bids for Contract 10-677-11, Overhead and Exterior Door Maintenance Services at Various Service Areas, estimated cost $346,000.00
Body
Dear Sir:
On October 15, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-677-11, Overhead and Exterior Door Maintenance Services at Various Service Areas.
In response to a public advertisement of January 27, 2010, a bid opening was held February 23, 2010. The bid tabulation for this contract is:
ANAGNOS DOOR COMPANY, INC. $424,618.00
KONEMATIC, INC., D/B/A DOOR SYSTEMS, INC. $456,970.00
BUILDERS CHICAGO CORPORATION $555,650.00
One hundred forty-one (141) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The low bid submitted by Anagnos Door Company, Inc., revealed that this firm added additional language to their bid on page P-8, indicating the cost for the required performance and payment bond was not included in their bid price and will add their cost at a later date. Based on this exception their bid was considered non-responsive and rejected. The Director of Procurement and Materials Management has notified Anagnos Door Company, Inc., of this action.
The second low bid submitted by Konematic, Inc., d/b/a Door Systems, Inc., revealed that this firm failed to have the Affidavit page AF-1 notarized as required in the Bidding Requirements and Instructions to Bidders on page R-2, paragraph 9. Therefore, their bid was considered non-responsive and rejected. The Director of Procurement and Materials Management has notified Konematic, Inc., d/b/a Door Systems, Inc., of this action.
The third low bid submitted by Builders Chicago Corporation revealed that their bid is 60% over the contract estimate and is considered too high for an award. Therefore, their bid was rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Builders Chicago Corporation of this action.
This contract will be revised and re-advertised in the near future.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv