TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-680-11 Roof Repairs at Various Locations, estimated cost $171,800.00, Accounts 101-67000/69000-612680, Requisitions 1295073, 1294997 and 1299682
Body
Dear Sir:
Contract documents and specifications have been prepared for roof repairs at various locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to repair roofing systems at various locations. The services are required to maintain the integrity and safety of the structures, and to minimize their future deterioration.
The estimated cost for this contract is $171,800.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $60,800.00, $55,000.00, $44,000.00 and $12,000.00, respectively.
The bid deposit for this contract is $8,600.00.
The contract specifications require that the contractor shall commence work upon approval of the contractor's bond and terminating three years thereafter. Liquidated damages of up to $100.00 per day may be assessed for non-compliance with the contract terms.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract is classified "Miscellaneous Building Construction" for the PCE utilization goals contained in the Revised Appendix D. The associated goals are 20% Minority-owned Business Enterprises (MBE), 9% Women-owned Business Enterprises (WBE) and 10% Small Business Enterprises (SBE) for Group C only. Revised Appendix D is not included for Groups A and B because the estimates are less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 28, 2010
Bid Opening May 25, 2010
Award July 8, 2010
Completion December 31, 2013
Funds for the current year are available in Accounts 101-67000/69000-612680. Funds for subsequent years, 2011, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-680-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:KJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010