TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-609-11 Furnishing and Delivering Mechanical Repair Parts to Various Service Areas, estimated cost $136,500.00, Accounts 101-67000/68000-623270, Requisitions 1287495, 1287536, 1296504, 1299696, 1300999
Body
Dear Sir:
Contract documents and specifications have been prepared for services of furnishing and delivering mechanical repair parts to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to furnish and deliver mechanical repair parts to various service areas. The mechanical repair parts are required for routine maintenance of the various waste water and sludge treatment equipment to minimize costly breakdowns and unscheduled repairs at the Hanover, Calumet, Egan, Kirie and North Side Water Reclamation Plants.
The estimated cost for this contract is $136,500.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $21,500.00, $46,000.00, $46,000.00 and $23,000.00, respectively.
The bid deposit for this contract is $6,700.00.
The contract specifications require the services under this contract to commence upon approval of the contractor’s bond, and terminate on June 30, 2013. Liquidated damages are $50.00 for each calendar day that the contractor is in default of the time specified.
The Multi-Project Labor Agreement will not be included in this contract because this is a furnish and deliver contract for parts only.
Revised Appendix D will not be included in this contract because this is a furnish and deliver contract for parts only.
The tentative schedule for this contract is as follows:
Advertise May 5, 2010
Bid Opening May 25, 2010
Award July 8, 2010
Completion June 30, 2013
Funds for the current year are available in Accounts 101-67000/68000-623270. Funds for the subsequent years, 2011, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-609-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010