TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend the agreement with V3 Companies for professional engineering services for Contract 07-846-3S, Treatment Wetlands at Lockport Powerhouse Marsh and Centennial Trail Prairie-Marsh, in an amount of $410,666.14, from an amount of $1,957,230.00, to an amount not to exceed $1,546,563.86, Account 401-50000-601420, Purchase Order 3043783
Body
Dear Sir:
On March 1, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with V3 Companies, for professional engineering services for Contract 07-846-3S, Treatment Wetlands at Lockport Powerhouse Marsh and Centennial Trail Prairie-Marsh, in an amount not to exceed $1,872,491.00. The scheduled contract completion date was December 31, 2009.
As of April 2, 2010, the attached list of change orders has been approved. The effect of this change order resulted in an increase in an amount of $84,739.00 from the original amount awarded of $1,872,491.00. The current value is $1,957,230.00. The prior approved change order reflects a 4.5% increase to the original contract value.
The reason for the decrease is that the project is being terminated before completion of the final design and other tasks because of permit obstacles for construction. This included issues about the Hines’ Emerald Dragonfly and other threatened and endangered species, potential off-site mitigation for wetlands filled in the process of creating more extensive treatment wetlands, and possible requirements for investigations into the impact of contaminants of concern (to include pharmaceuticals and personal care products) on fish and wildlife from Chicago Sanitary and Ship Canal water brought into the treatment wetlands. After all services provided had been accounted for, a net decrease in the purchase order of $410,666.14 was achieved.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances that were not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $410,666.14 (21% of the current contract value), from an amount of $1,957,230.00, to an amount not to exceed $1,546,563.86.
Funds will be restored to Account 401-50000-601420.
Requested, Kenneth A. Kits, Acting Director of Engineering, WSS:AP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010
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