TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order for Contract 07-101-11 for Furnishing Contract Laboratory Technicians to Various Locations, to ANA Laboratories in the amount of $315.41, from an amount of $510,377.62, to an amount not to exceed $510,062.21, Account 101-16000-612490, Purchase Order 3043884
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Dear Sir:
On April 5, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order (PO) for Contract 07-101-11 for Furnishing Contract Laboratory Technicians to Various Locations to ANA Laboratories, in an amount not to exceed $448,380.00. The contract expired March 31, 2010.
As of February 4, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $61,997.62 from the original amount awarded of $448,377.62. The current contract value is $510,377.62. The prior approved change orders reflect a 13.8 percent increase to the original contract value.
This decrease will closeout and reduce the contract value to equal the final expenditure amount. Furthermore, this contract is no longer needed due to the award of Contract 10-101-11 on February 18, 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the PO for Contract 07-101-11 in an amount of $315.41 (.06% percent of the current contract value), from an amount of $510,377.62, to an amount not to exceed $510,062.62.
Funds will be restored to Account 101-16000-612490.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:op\bk
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010
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