TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-764-11 Pavement Repairs in the North Service Area, estimated cost $23,700.00, Account 101-67000-612420, Requisition 1291275.
Body
Dear Sir:
Contract documents and specifications have been prepared for Pavement Repairs in the North Service Area.
The purpose of this contract is to provide services necessary for repair, replacement, caulking, or sealing of various concrete roads and other surfaces until December 31, 2010.
The estimated cost for this contract is $23,700.00.
The bid deposit for this contract is $1,150.00.
The contract specifications require the contractor to perform the work, as needed and ordered by the Engineer, beginning after approval of the contractor’s bond. Liquidated damages, in the amount of $100.00 per calendar day, may be assessed if the contractor is in default of the time specified for completion of the work and liquidated damages, in the amount of $100.00 per calendar day, may be assessed if an accident or injury report is not submitted within 24 hours. Liquidated damages, in the amount of $50.00 per calendar day, may be assessed if the contractor fails to keep and maintain specified insurance coverage.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for the contract is as follows:
Advertise May 5, 2010
Bid Opening May 25, 2010
Award June 17, 2010
Completion December 31, 2010
Funds are available in Account 101-67000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-764-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:TW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010