TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order with Marshall-Bond Pumps, Inc., for furnishing and delivering parts for Dorr-Oliver Grinders and for two new Dorr-Oliver Grinders to the Calumet Water Reclamation Plant in an amount of $23,950.00, from an amount of $195,047.61, to an amount not to exceed $171,097.61, Account 101-68000-623270, Purchase Order 3048468
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Dear Sir:
On December 20, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Marshall-Bond Pumps, Inc., to furnish and deliver parts for Dorr-Oliver Grinders and furnish two new Dorr-Oliver Grinders to the Calumet Water Reclamation Plant, in an amount not to exceed $253,710.00.
As of April 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $58,662.39 from the original amount awarded of $253,710.00. The current contract value is $195,047.61. The prior approved change orders reflect a 23.12% decrease to the original contract value. The contract expires on December 31, 2010.
A decrease is being requested at this time because the utilization of the contract in 2010 will be less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $23,950.00 (approximately 12.28% of the current contract value), from an amount of $195,047.61, to an amount not to exceed $171,097.61.
Funds will be restored in Account 101-68000-623270.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MW Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010
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