TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-694-11, Truck Hauling of Direct Haul Centrifuge Cake from the Stickney Water Reclamation Plant to Various Locations, to Big “O” Movers & Storage, Inc., in an amount not to exceed $700,000.00, Account 101-66000-612520 Requisition 1254275
Body
Dear Sir:
On November 5, 2009, the Board of Commissioners passed an order directing the Director of Procurement and Materials Management to advertise for bids, Contract 10-694-11 Truck Hauling of Direct Haul Centrifuge Cake from the Stickney Water Reclamation Plant to Various Locations.
In response to a public advertisement of January 6, 2010, a bid opening was held on February 2, 2010. The bid tabulation for this contract is:
SPEEDY GONZALEZ LANDSCAPING, INC. *$518,800.00
BIG “O” MOVERS & STORAGE, INC. $799,300.00
OX CART TRUCKING, INC. $1,099,730.00
*corrected total
Three hundred eleven (311) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $700,000.00.
The low bid, submitted by Speedy Gonzales Landscaping, Inc., did not comply with all of the technical specifications of the contract. Page DS-2, Description of Services, Section 5.0, paragraph 1, states that the minimum requirement for the dump trucks is 34 cubic yards. The equipment post qualification data for Speedy Gonzalez Landscaping, Inc., states that all their dump trucks have 14 cubic yard capacity. Therefore, the bid was considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Speedy Gonzalez Landscaping, Inc., of this action.
Big “O” Movers & Storage, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $700,000.00, placing the bid of $799,300.00 approximately 14.2 percent above the estimate.
Big “O” Movers & Storage, Inc., is in compliance with the Revised Appendix D, as indicated on the attached report. The protected class utilization for this contract is 13 percent Women Business Enterprise (WBE), the bidder offers themselves to satisfy the Minority Business Enterprise (MBE) goal, and the bidder offers MBE and WBE credits to satisfy the Small Business Enterprise (SBE) participation.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-694-11, to Big “O” Movers & Storage, Inc., in an amount not to exceed $700,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditures, in the amount of $350,000.00, are available in Account 101-66000-612520. The estimated expenditure for 2011 is $350,000.00. Funds for the 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010
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