TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 07-168-3P Scum Concentration Centrifuge Building Preliminary & Imhoff Tanks, Elevator Improvements, Diffuser Plates and Trailer Replacement, Stickney Service Area, LASMA, estimated cost $31,700,000.00, Accounts 401-50000-645750 and 645780, Requisition 1302502
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 07-168-3P Scum Concentration Centrifuge Building Preliminary & Imhoff Tanks, Elevator Improvements, Diffuser Plates and Trailer Replacement, Stickney Service Area, LASMA, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace aged and failing pipes and equipment at various locations throughout the Stickney Water Reclamation Plant (WRP), Racine Avenue Pumping Station, and the LASMA facility.
The Stickney WRP portion of the contract consists of removal and replacement of drain valves in the Scum Concentration Building; removal and replacement of all suction piping on Polymer Feed Pumps Nos. 1 through 12 and the sludge/polymer transfer tanks in the Post-Digestion Centrifuge Building; removal and replacement of the existing ten steel sludge boxes in the Preliminary Tank Area; nondestructive inspection of digester feed and recirculation piping; replacement of diffuser plates, drop piping and air main couplings in Aeration Batteries C and D; replacement of sludge piping in Imhoff Batteries B and C; replacement of the existing glass entrance doors and concrete paved area at the Cafeteria entrance; rehabilitation of hydraulic passenger elevator No. 11 in the Process Control Building; and other related items.
The Racine Avenue Pump Station portion of the contract consists of rehabilitation of the passenger elevator.
The LASMA portion of the contract consists of: removal of an existing construction trailer, removal of the existing construction office, and installation of a new permanent construction trailer with utilities and all other appurtenances.
The estimated cost for the contract is $31,700,000.00.
The bid deposit for the contract is $600,000.00.
The contract specifications require all work shall be completed within 730 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $500.00 for each calendar day that the contractor is in default of the specified time for completion of the entire work.
The Multi-Project Labor Agreement will be included in the contract except for the elevator work, since the Elevator Constructors Union is a not signatory to the Multi-Project Labor Agreement. A waiver was previously granted by the Board of Commissioners on May 17, 2007 for the elevator work under Contract 03-822-2M. The Stickney WRP and Racine Avenue Pump Station elevators are now part of the contract, since there were non-responsive bids for Contract 03-822-2M on three occasions.
Revised Appendix D will be included in the contract. The type of work to be performed under the contract is within the “General Construction” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 10% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise May 12, 2010
Bid Opening July 6, 2010
Award September 2, 2010
Completion October 1, 2012
Funds are available in Accounts 401-50000-645750 and 645780.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 07-168-3P.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010