TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 15, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 98-260-2M (Re-Bid) Coarse Screens at 95th Street Pumping Station, Piping and Electrical Work at 95th and 125th Street Pumping Stations, Chicago, Illinois to F.H. Paschen, SN Nielsen & Assoc., LLC, in an amount of $14,195.09, from an amount $10,483,993.79, to an amount not to exceed $10,498,188.88, Accounts 401-50000-645600 and 645700, Purchase Order 5000900
Body
Dear Sir:
On June 19, 2008 the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 98-260-2M (Re-Bid) Coarse Screens at 95th Street Pumping Station, Piping and Electrical Work at 95th and 125th Street Pumping Stations, Chicago, Illinois to F.H. Paschen, SN Nielsen & Assoc., LLC, in an amount not to exceed $10,319,000.00. The scheduled contract completion date was October 18, 2009.
As of April 2, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $164,993.79 from the original amount awarded of $10,319,000.00. The current contract value is $10,483,993.79. The prior approved change orders reflect a 1.60% decrease to the original contract value.
The contract involves the extension of the 95th Street Pumping Station, including the installation of a new bridge crane and a new outside rolling door. During construction, it was noticed that the motor for the new outside rolling door would be in conflict with the new bridge crane. Therefore, it is necessary to lower the outside rolling door. The scope of work includes installation of a metal panel and insulation over the door opening.
The contractor submitted a cost proposal (COR-18) in the amount of $14,195.09. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 350, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract, as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute the change order to increase Contract 98-260-2M in an amount of $14,195.09 (0.14% of the current contract value), from an amount of $10,483,993.79, to an amount not to exceed $10,498,188.88.
Funds are available in Accounts 401-50000-645600 and 645700.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 15, 2010
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