TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-715-11 Services to Perform Preventive Maintenance on Synchronous Motors at the North Branch Pumping Station, estimated cost $225,000.00, Account 101-67000-612600, Requisition 1301528
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to perform preventive maintenance on ten (10) synchronous pump motors located at the North Branch Pumping Station. The services will include, on an as-needed basis, inspection, repairs, testing, cleaning, reconditioning and painting of the motors, in accordance with the original manufacturers’ guidelines. These services will enable each motor to continue operating in a safe, reliable and efficient manner, thus reducing downtime for critical pumping operations.
The estimated cost for this contract is $225,000.00. The estimated 2010 and 2011 expenditures are $81,000.00 and $144,000.00, respectively.
The bid deposit for this contract is $11,250.00.
The specifications require that maintenance services for five (5) of the motors be completed in 2010, within 120 calendar days after approval of the contractor’s bond, and for the remaining five (5) motors to be completed within 150 calendar days after January 1, 2011. Liquidated damages are one hundred dollars ($100.00) for each calendar day and each item the contractor fails to complete the work in the specified time.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract due to the specialized nature of the specified services which require the use of technicians with specialized training on the original manufacturers’ equipment.
The tentative schedule for this contract is as follows:
Advertise May 12, 2010
Bid Opening June 1, 2010
Award July 8, 2010
Completion May 31, 2011
Funds for the current year are available in Account 101-67000-612600. Funds for subsequent year, 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-715-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010