TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Siemens Industry, Inc., for Services to Test and Certify One Cerberus-Pyrotronic MXL Network Command Center and to Perform Preventive Maintenance for One Cerberus-Pyrotronics MXL Fire Alarm System at the Calumet Water Reclamation Plant, in an amount not to exceed $54,000.00, Account 101-68000-612780, Requisition 1293637
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Siemens Industry, Inc., for Services to Test and Certify One Cerberus-Pyrotronic MXL Network Command Center and to Perform Preventive Maintenance for One Cerberus-Pyrotronics MXL Fire Alarm System at the Calumet Water Reclamation Plant. The purchase order will be in effect from the date of issuance through December 31, 2012.
Siemens Industry, Inc., the sole source provider for labor and repair parts, has submitted prices for the labor and parts required. Inasmuch as Siemens Industry, Inc., is the only source of supply for the labor and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required. The parts are manufactured in the United States.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Siemens Industry, Inc., in an amount not to exceed $54,000.00.
Funds for 2010 expenditure in the amount of $18,000.00, are available in Account 101-68000-612780. The estimated expenditure for 2011 is $18,000.00, and for 2012 is $18,000.00. Funds or the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010