TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-848-11, Services to Rebuild One Track Bucket Loader at the Calumet Water Reclamation Plant, to Patten Industries, Inc., in an amount not to exceed $309,394.00, Account 101-68000-612760, Requisition 1295053
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-848-11 Services to Rebuild One Track Bucket Loader at the Calumet Water Reclamation Plant.
In response to a public advertisement of March 10, 2010, a bid opening was held on March 30, 2010. The bid tabulation for this contract is:
PATTEN INDUSTRIES, INC. $309,394.00
Three hundred fifteen (315) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: not an authorized CAT dealer. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Patten Industries, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $310,000.00, placing the bid of $309,394.00 approximately 1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work is performed off-site at the bidders facility.
The revised Appendix D was not included in this contract because of the specialized nature of the work involved.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-848-11, to Patten Industries, Inc., in an amount not to exceed $309,394.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-68000-612760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010