TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-681-11, Window Washing Services at Various Locations, Group A to Program One Professional Building Services, Inc., in an amount not to exceed $55,410.00, and Group B to World Window Cleaning Co., in an amount not to exceed $2,625.00 Accounts 101-66000, 69000-612490, Requisitions 1293106 and 1289230
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-681-11 Window Washing Services at Various Locations.
In response to a public advertisement of March 17, 2010, a bid opening was held on April 6, 2010. The bid tabulation for this contract is:
GROUP A - STICKNEY WRP
PROGRAM ONE PROFESSIONAL BUILDING $55,410.00
SERVICES, INC.
ALLIANCE WINDOW CLEANING INC. $60,255.00
CORPORATE CLEANING SERVICES *$515,835.00
GROUP B - CALUMET WRP
WORLD WINDOW CLEANING CO. $2,625.00
PROGRAM ONE PROFESSIONAL BUILDING $3,750.00
SERVICES, INC.
ALLIANCE WINDOW CLEANING INC. $3,750.00
CORPORATE CLEANING SERVICES $4,800.00
*corrected total
Eleven (11) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Program One Professional Building Services, Inc., the lowest responsible bidder for Group A, and World Window Cleaning Co., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Group A of this contract was $69,000.00, placing the bid of $55,410.00 approximately 19.7 percent below the estimate. The estimated cost for Group B of this contract was $4,800.00, placing the bid of $2,625.00, approximately 45.3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because of the specialized nature of the work involved.
The revised Appendix D was not included in this contract because of the specialized nature of the work involved.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-681-11, Group A to Program One Professional Building Services, Inc., in an amount not to exceed $55,410.00, and Group B to World Window Cleaning Co., in an amount not to exceed $2,625.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $19,345.00 are available in Accounts 101-66000, 69000-612490. The estimated expenditure for 2011 is $19,345.00, and for 2012 is $19,345.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010