TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-830-11 Maintenance and Repair Services for Overhead Cranes and Hoists in the Calumet Service Area, estimated cost $124,500.00, Account 101-68000-612650, Requisition 1297551
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services for the maintenance and repair of overhead cranes and hoists at various locations in the Calumet service area and outlying facilities. The services are essential for continued operation of the cranes and hoists in a safe, efficient and reliable manner, thus reducing downtime for critical operations at the various facilities. The services will be performed on an as-needed basis for a three-year period.
The estimated cost for this contract is $124,500.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $17,300.00, $41,500.00, $41,500.00 and $24,200.00, respectively.
The bid deposit for this contract is $6,250.00.
The specifications require the services under this contract to commence upon approval of the contractor’s bond, and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages range from seventy-five dollars ($75.00) to one-hundred and fifty dollars ($150.00) for each calendar day the contractor fails to meet various performance objectives, as specified in the contract documents.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will not be included in this contract due to the specialized nature of the specified services.
The tentative schedule for this contract is as follows:
Advertise May 12, 2010
Bid Opening June 1, 2010
Award July 8, 2010
Completion July 31, 2013
Funds for the current year are available in Account 101-68000-612650. Funds for subsequent years, 2011, 2012 and 2013 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-830-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010