TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-989-11 Railroad Crossing Gate and Signal Installation in the Stickney Service Area, estimated cost $156,700.00, Account 101-69000-612670, Requisition 1296080
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to furnish, deliver and install a railroad crossing gate and signal in the Stickney Service Area. The new gate will be located at the Stickney WRP main line crossing in the ConGlobal container yard. The services will include the furnishing of all labor, materials, tools and equipment needed to install a complete and fully operational highway crossing gate system in conformance with the requirements of the “Track Safety Standards” published by the Federal Railroad Administration.
The estimated cost for this contract is $156,700.00.
The bid deposit for this contract is $7,850.00.
The specifications require the services under this contract to commence after approval of the contractor’s bond, and as ordered by the Engineer, and terminate on December 31, 2010. Liquidated damages are one hundred dollars ($100.00) for each calendar day that the contractor fails to complete the specified work at the specified time, as described in the contract documents.
The Multi-Project Labor Agreement (MPLA) and Revised Appendix D will not be included in this contract due to the specialized nature of the work. This work requires the use of specially trained technicians to meet the required safety standards. If any trade work is required, it will be performed by in-house labor forces.
The tentative schedule for this contract is as follows:
Advertise May 12, 2010
Bid Opening June 1, 2010
Award July 8, 2010
Completion December 31, 2010
Funds are available in Account 101-69000-612670.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-989-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010