TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-725-11 Recondition Blower Motor No. 1 at the Egan Water Reclamation Plant, estimated cost $23,000.00, Account 101-67000-612650, Requisition 1301515
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to rehabilitate aeration Blower Motor No. 1 located in the Pre-Treatment Building at the Egan Water Reclamation Plant. The services will include transporting the blower motor to the contractor's facilities and completely dismantling it for inspection, repairs and testing, in accordance with the original manufacturer’s guidelines. Upon completion of the repairs, the blower motor will be returned and re-installed at the Egan WRP, then re-tested to ensure optimum performance before being placed in service. The repairs will enable the blower motor to continue operating in a safe, reliable and efficient manner, thus reducing downtime for critical Plant operations.
The estimated cost for this contract is $23,000.00.
The bid deposit for this contract is $1,150.00.
The contract specifications require the services to commence upon approval of the contractor's bond, and as directed by the engineer. All work is to be completed within 90 calendar days after the contractor picks up the motor from the Egan WRP. Liquidated damages are $20.00 for each calendar day that the contractor fails to complete the work in the specified time.
The Multi-Project Labor Agreement will not be included in this contract because most of the work will be performed by specially trained engineers and technicians at the contractor’s facilities. Any work within District premises will be performed by District trades personnel.
The Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise May 26, 2010
Bid Opening June 15, 2010
Award July 8, 2010
Completion October 6, 2010
Funds are available in Account 101-67000-612650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-725-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010