TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-979-11 Roof Inspection Services in the Stickney Service Area, estimated cost $15,000.00, Account 101-69000-612680, Requisition 1299683
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-979-11 Roof Inspection Services in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to inspect roofs in the Stickney service area over a 36-month period. Inspection services will include the use of Radio Isotopic Surveying, Nuclear Non-Destructive Moisture Testing, Random Sample Testing, as well as a visual inspection. The services will enable District staff to determine the conditions of building roof systems, including insulation, and prioritize repairs and replacements.
The estimated cost for this contract is $15,000.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $1,700.00, $5,000.00, $5,000.00 and $3,300.00 respectively.
The bid deposit for this contract is $750.00.
The contract specifications require that work commence upon approval of the contractor’s bond and terminate by September 6, 2013. Liquidated damages are $50.00 per day for failure to complete the work as specified, and for failure to submit all test results and inspection reports as required. In addition, liquidated damages are $50.00 per day for failure to commence inspection work within 48 hours of being so ordered by the engineer, $100.00 for each non-approved destructive roof test location, and $100.00 per day for each day that a non-approved destructive roof test location has not been repaired in accordance with the resident engineer’s and/or the roofing manufacturer’s standards.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise June 16, 2010
Bid Opening July 13, 2010
Award September 2, 2010
Completion September 6, 2013
Funds for the current year are available in Account 101-69000-612680. Funds for subsequent years 2011, 2012, and 2013, are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-979-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010