TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue a purchase order and enter into agreement with Greeley and Hansen LLC for professional engineering services for Contract 08-171-3P, Westside Imhoff Battery A and Skimming Tank Demolition, Stickney Water Reclamation Plant, in the amount not to exceed $2,394,839.00, Account: 401-50000-601440 Requisition 1302523
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Greeley and Hansen LLC (Greeley) for professional engineering services to perform post award services associated with Contract 08-171-3P, Westside Imhoff Battery A and Skimming Tank Demolition, Stickney Water Reclamation Plant (SWRP).
The District’s agreement with Greeley will consist of providing post award engineering services, which include: review of submittals, field visits, design support, response to requests for information, and analysis of change orders. The construction contract is anticipated to be awarded in May 2010.
The aforementioned consultant has been selected by the Engineering Department to provide the necessary professional post award engineering services because this firm, as the designers, has intimate knowledge of all the issues to be reviewed during the construction phase. Also, utilizing this firm maintains continuity of responsibility if problems occur during construction. Therefore, it would be prudent to continue work with Greeley, rather than initiate a new consultant selection process.
The total fee for the agreement is $2,394,839.00, distributed over 850 days.
The date for the completion of work is September 16, 2012.
It is estimated that over 30 persons will be working on this project at various times with an anticipated total of 16,674 man-hours. The average payroll rate will be approximately $47.87.
The components of the total fee are as follows:
ITEM: FEE:
1. Prime Consultant Fee - Greeley & Hansen
a. Direct Labor Cost $433,458.00
b. Overhead and Profit 880,181.00
c. Total Labor Fee 1,313,639.00
2. Reimbursable Direct Costs $15,000.00
3. Sub-Consultant
a. MBE/SBE firms $511,122.00
b. WBE/SBE firms 328,520.00
c. Non-PCE firms 226,558.00
TOTAL FEE (Not to Exceed) $2,394,839.00
The firms of Ground Engineering Consultants, Inc., Matrix Engineering, Corp., Primera Engineers, LTD., Delta Engineering, Inc., and MPR Engineering Corp., Inc. are Minority-Owned Business Enterprises/Small Business Enterprises (MBE/SBE) firms. The firms Intelligent Design & Construction Solutions, L.L.C, Environmental Design International, Inc., Clean World Engineering, LTD and Raimonde Drilling Corporation, are Women-Owned Business Enterprise/Small Business Enterprise (WBE/SBE) firms. All MBE/SBE and WBE/SBE firms will actively participate in providing services for the core elements required by the agreement.
The Affirmative Action Section has reviewed the agreement and has concluded that Greeley is in accord with the District’s Affirmative Action Policy.
In as much as the firm of Greeley and Mr. Joseph Gorgan, PE, of that firm possess a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $2,394,839.00.
Funds are available in Account 401-50000-601440.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010