TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 03-296-3M Installation of Central Boiler Facility at Calumet Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $79,958.40, from an amount of $29,300,317.94 to an amount not to exceed $29,380,276.34, Account 401-50000-645650, Purchase Order 5000458
Body
Dear Sir:
On September 22, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 03-296-3M Installation of Central Boiler Facility at the Calumet Water Reclamation Plant (Calumet WRP), to IHC Construction Companies, LLC, in an amount not to exceed $25,844,400.00. The scheduled contract completion date was April 20, 2008. This contract is still in progress.
As of April 16, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $3,455,917.94 from the original amount awarded of $25,844,400.00. The current contract value is $29,300,317.94. The prior approved change orders reflect a 13.37% increase to the original contract value.
Item 1: An extra in the amount of $10,807.97 to insulate and heat trace the cooling tower piping on the roof of the new Laboratory Building. Insulation and the associated jacketing was not called for in the contract, but should be installed to minimize heat gain to the cooling tower water in the summer and to provide freeze protection in the fall, prior to the system being shut-down for the season. Also included is the insulation and heat tracing of the make-up water lines which supply the cooling towers as well as the installation of a low-point drain in the system to assist in winterization. The contractor submitted a cost proposal (COR-404) in the amount of $10,807.97. The engineer reviewed this proposal, found it reasonable, and stated via file letter 829, that the Engineering Department would recommend its approval.
Item 2: An extra in the amount of $57,150.73 to furnish and install a new glassware washer and appurtenances in the new Laboratory Building. The glassware washer that was specified in the original contract was discontinued, and a credit was taken from the original contract to delete this item. A new glassware washer has been specified to be installed under this completion contract. The contractor submitted a cost proposal (COR-403) in the amount of $57,150.73. The engineer reviewed this proposal, found it reasonable and stated via file letter 828, that the Engineering Department would recommend its approval.
Item 3: An extra in the amount of $11,999.70 for various additional items required for the Monitoring and Research Department (M&R) to move into the new Laboratory Building. These items include: power receptacles for certain pieces of equipment, mounting and connection of M&R furnished equipment, wall bumpers, and an enclosure for piping in the cold room to protect it from the rolling carts. These items are necessary before M&R moves in. The contractor submitted a cost proposal (COR-407) in the amount of $11,999.70. The engineer reviewed this proposal, found it reasonable, and stated via file letter 830, that the Engineering Department would recommend its approval.
The above three change orders are in compliance with the Illinois Criminal Code since the changes are in the best interest of the District and authorized by law.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute three change orders to increase Contract 03-296-3M in an amount of $79,958.40 (0.27% of the current contract value) from an amount of $29,300,317.94 to an amount not to exceed $29,380,276.34.
Funds are available in Account 401-50000-645650.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010
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