TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-198-AD Demolition of Sludge Disposal Building and Rehabilitation of Pump and Blower House and Coarse Screen Building at the Stickney Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $36,559.42, from an amount of $30,276,888.95 to an amount not to exceed $30,313,448.37, Accounts 101-50000-612680, 401-50000-645680, and 645780, Purchase Order 5000961
Body
Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-198-AD Demolition of Sludge Disposal Building and Rehabilitation of Pump and Blower House and Coarse Screen Building at the Stickney Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $28,490,000.00. The scheduled contract completion date is February 1, 2011.
As of April 16, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,786,888.95 from the original amount awarded of $28,490,000.00. The current contract value is $30,276,888.95. The prior approved change orders reflect a 6.27% increase to the original contract value.
This contract includes the installation of a new roof-top air handling unit. A separate remote condensing unit is required for the air handling unit; however, this was not specified in the contract documents. The contractor submitted a cost proposal (COR-14) for an extra in the amount of $36,559.42. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 460, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-198-AD in an amount of $36,559.42 (0.12% of the current contract value) from an amount of $30,276,888.95 to an amount not to exceed $30,313,448.37.
Funds are available in Accounts 101-50000-612680, 401-50000-645680, and 645780.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010
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