TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 06-218-3M (Re-Bid), Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant with Meccon Industrial, Inc., in an amount of $8,160.00, from an amount of $16,094,457.00 to an amount not to exceed $16,102,617.00, Accounts 101-50000-612650, 401-50000-645650, and 645750, Purchase Order 5001024
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Dear Sir:
On May 21, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-218-3M (Re-Bid), Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant, to Meccon Industries, Inc., in an amount not to exceed $16,025,240.00. The scheduled contract completion date is December 20, 2011.
As of April 16, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $69,217.00 from the original amount awarded of $16,025,240.00. The current contract value is $16,094,457.00. The prior approved change orders reflect a 0.43% increase to the original contract value.
The contract documents specified a double acting actuator for the two blower blow-off valves. This actuator requires air pressure to operate, and does not provide positive opening of the blow-off valve on loss of air pressure, which can lead to potential damage to the blower. The engineer has determined that a spring return actuator, which has a spring to open the blow-off valve on loss of air pressure, is a better actuator for the situation, and should be used in lieu of the specified actuator. The contractor submitted a cost proposal (RFQ-7) for an extra in the amount of $17,162.40 and a credit in the amount of $9,002.40 for a net extra in the amount of $8,160.00 to provide two spring return actuators. The engineer reviewed the cost proposal, found it reasonable, and stated via correspondence 200, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-218-3M (Re-Bid) in an amount of $8,160.00 (0.05% of the current contract value) from an amount of $16,094,457.00 to an amount not to exceed $16,102,617.00.
Funds are available in Accounts 101-50000-612650, 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010
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