TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 04-824-2P Tertiary Filter Rehabilitation, Pump VFDs & Other Plant Improvements at the Egan, Hanover Park, and Kirie Water Reclamation Plants, to IHC Construction Companies, LLC, in an amount of $63,178.70 from an amount of $16,573,143.04 to an amount not to exceed $16,636,321.74, Accounts 401-50000-645650 and 645750, Purchase Order 5000803
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-824-2P Tertiary Filter Rehabilitation, Pump VFDs and Other Plant Improvements at the Egan, Hanover Park, and Kirie Water Reclamation Plants (WRPs), to IHC Construction Companies, LLC, in an amount not to exceed $16,074,400.00. The scheduled contract completion date was January 10, 2010.
As of April 16, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $498,743.04 from the original amount awarded of $16,074,400.00. The current contract value is $16,573,143.04. The prior approved change orders reflect a 3.10% increase to the original contract value.
The contract involves the installation of three new variable frequency drives for the waste activated sludge pumps in the Kirie WRP Blower Building. The contract documents require replacement of the 600 volt motor feeder cables utilizing existing conduit. It was determined that the existing conduits are severely corroded and not suitable for reuse as shown in the contract documents. Therefore, labor and material are required to replace three 2-1/2" conduits.
The contractor submitted a revised cost proposal (COR-39) in the amount of $63,178.70. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 698, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-824-2P in an amount of $63,178.70 (0.38% of the current contract value) from an amount of $16,573,143.04 to an amount not to exceed $16,636,321.74.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010
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