TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 05-836-3D Lockport Power House Sluice Gate Replacement, South Service Area, to IHC Construction Companies, LLC, in an amount of $51,727.15, from an amount of $12,877,923.80 to an amount not to exceed $12,929,650.95, Account 401-50000-645720, Purchase Order 5000871
Body
Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 05-836-3D Lockport Power House Sluice Gate Replacement, South Service Area, to IHC Construction Companies, LLC, in an amount not to exceed $11,227,400.00. The scheduled contract completion date is August 12, 2010.
As of April 16, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $1,650,523.80 from the original amount awarded of $11,227,400.00. The current contract value is $12,877,923.80. The approved change orders reflect a 14.70% increase to the original contract value.
The contract documents include removal of existing electric actuators and re-installing them on new sluice gates. The Maintenance and Operations Department determined that it would be beneficial to have the electric actuators inspected and rehabilitated off-site at an authorized repair shop prior to reinstallation and they requested that the Engineering Department include the electric actuators rehabilitation work under this contract. The contractor submitted a cost proposal (RFQ-5) for an extra in the amount of $51,727.15. This amount includes $26,727.15 to rehabilitate the actuators, and a $25,000.00 allowance amount, to cover the cost of replacement of worn or broken components as discovered upon inspection and as approved by the engineer. The engineer reviewed the cost proposal, found it reasonable, and stated via correspondence 154, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District, and authorized by law.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 05-836-3D in an amount of $51,727.15 (0.40% of the current contract value) from an amount of $12,877,923.80 to an amount not to exceed $12,929,650.95.
Funds are available in Account 401-50000-645720.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK/JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010
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