TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-672-11, Furnishing, Delivering, and Installing Tires in the LASMA and CALSMA Service Areas, to Pomp’s Tire Service, Inc., in an amount not to exceed $178,024.90, Account 101-66000-623520, Requisitions 1287573 and 1287537
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-672-11 Furnishing, Delivering, and Installing Tires in the LASMA and CALSMA Service Areas.
In response to a public advertisement of March 17, 2010, a bid opening was held on April 6, 2010. The bid tabulation for this contract is:
GROUP A: STICKNEY
POMP’S TIRE SERVICE, INC. $149,854.00
COMMERCIAL TIRE SERVICE, INC. $154,874.00
GROUP B: CALUMET
POMP’S TIRE SERVICE, INC. $28,170.90
COMMERCIAL TIRE SERVICE, INC. $29,120.00
One hundred (100) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Pomp’s Tire Service, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $200,000.00, placing the total bid of $178,024.90, approximately 11 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 10-672-11, to Pomp’s Tire Service, Inc., in an amount not exceed $178,024.90.
The bid deposit in the amount of $10,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-66000-623520.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010