TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Group A, to Gosia Cartage, Ltd., in an amount not to exceed $1,772,000.00, and Group B, to Ox Cart Trucking, Inc., in an amount not to exceed $1,050,000.00, Account 101-66000-612520, Requisitions 1285671 and 1285651
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-691-11 Truck Hauling of Processed Solids for LASMA and CALSMA.
In response to a public advertisement of March 3, 2010, a bid opening was held on March 30, 2010. The bid tabulation for this contract is:
GROUP A: LASMA
GOSIA CARTAGE, LTD. *$1,627,288.00
SPEEDY GONZALEZ LANDSCAPING, INC. $1,683,523.00
OX CART TRUCKING, INC. $1,822,877.50
HERITAGE LOGISTICS LLC *$2,348.103.00
GROUP B: CALSMA
OX CART TRUCKING, INC. $1,264,199.20
GOSIA CARTAGE, LTD. $1,297,465.76
HERITAGE LOGISTICS LLC *$1,592.409.60
*corrected total
Three hundred eighteen (318) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,772,000.00 for Group A, and $1,050,000.00 for Group B.
Gosia Cartage, Ltd., the lowest responsible bidder for Group A, and Ox Cart Trucking, Inc., the lowest responsible bidder for Group B, are proposing to perform the contract in accordance with the specifications.
The estimated cost for Group A of this contract was $1,772,000.00, placing the bid of $1,627,288.00, approximately 8.2 percent below the estimate. The estimated cost for Group B of this contract was $1,050,000.00, placing the bid of $1,264,199.20, approximately 20.4 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because truck hauling services are excluded from the MPLA.
Gosia Cartage, Ltd., is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 20 percent Minority Business Enterprise (MBE), 13 percent Women Business Enterprise (WBE) goal, and the bidder offers MBE credits to satisfy the Small Business Enterprise (SBE) goals.
Ox Cart Trucking, Inc., is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 20 percent Minority Business Enterprise (MBE), the bidder offers themselves to satisfy Women Business Enterprise (WBE) goals, and the bidder offers MBE credits to satisfy the Small Business Enterprise (SBE) goals.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-691-11, Group A, to Gosia Cartage, Ltd., in an amount not to exceed $1,772,000.00, and Group B, to Ox Cart Trucking, Inc., in an amount not to exceed $1,050,000.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $935,000.00, are available in Account 101-66000-612520. The estimated expenditures for 2011 are $1,411,000.00, and for 2012 is $476,000.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010
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