TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 6, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue a purchase order to Oracle America, Inc., for Oracle Database Management System (DBMS) Software Licensing and Support, in an amount not to exceed $188,231.62, Account 101-27000-612820, Requisition 1302069
Body
Dear Sir:
Authorization is requested to issue a purchase order to Oracle America, Inc. to provide one year of software licensing, technical support, media and documentation for Oracle database management system (DBMS) under software license and services agreement NL-225457-21-MAY-99 from May 22, 2010 to May 21, 2011.
Currently, Oracle licensing and support is required to provide continued use of all major systems that utilize Oracle DBMS.
Oracle America, Inc., the manufacturer and sole source of supply, has submitted prices for the software licensing and support required. Inasmuch as Oracle America, Inc. is the only source of supply for the software licensing and support, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
On February 15, 2010, Oracle USA, Inc. merged with Sun Microsystems, Inc. Consequently, Oracle USA, Inc. became Oracle America, Inc. Oracle America, Inc. is now registered and in good standing with the State of Illinois. Recently, as added protection for the District, Oracle was asked to sign an “Assignment of Contract” under its new name, Oracle America, Inc. (signatures are now pending).
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order to Oracle America, Inc. in an amount not to exceed $188,231.62.
Funds for the 2010 expenditure, in the amount of $94,115.81, are available in Account 101-27000-612820. The estimated expenditure for 2011 is $94,115.81. Funds for the 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Keith D. Smith, Director of Information Technology, KDS:FA:EJ:fa
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 6, 2010