TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-825-11 Repair One 1,750 HP Synchronous Motor and Installation of One Motor Starting Line Reactor at the Calumet Water Reclamation Plant, estimated cost $40,000.00, Account 101-68000-612650, Requisition 1301041
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-825-11, Repair One 1,750 HP Synchronous Motor and Installation of One Motor Starting Line Reactor at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services for shop repair of one synchronous motor, and services to install and test one synchronous motor starting reactor in the Pump and Blower Building at the Calumet Water Reclamation Plant.
The estimated cost for this contract is $40,000.00.
The bid deposit for this contract is $2,000.00.
The contract specifications require that all work commence upon the approval of the contractor’s bond, and as directed by the engineer. All repair work for the 1,750 HP motor shall be completed 60 calendar days after approval of the contractor’s bond. All installation and testing work for the 2250 HP motor starting reactor shall be completed 90 calendar days after approval of the contractor’s bond. A complete test report shall be submitted to the engineer 115 calendar days after approval of the contractor’s bond. Liquidated damages are $100.00 per day for each calendar day that the contractor is in default of the time specified above for repairing the 1,750 HP motor. Liquidated damages are $25.00 per day for each calendar day that the contractor is in default of the time specified above for supplying the required documentation for the 1,750 HP motor.
The Multi-Project Labor Agreement (MPLA) will be included in this contract only where the work is performed on site.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise June 16, 2010
Bid Opening July 13, 2010
Award August 12, 2010
Completion December 31, 2010
Funds are available in Account 101-68000-612650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-825-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010