TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-780-11 Rehabilitation of Fine Bubble Diffuser Systems and Pumping Station Improvements in the North Service Area, estimated cost $2,000,000.00, Account 401-50000-645750, Requisition 1255113
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-780-11, Rehabilitation of Fine Bubble Diffuser Systems and Pumping Station Improvements in the North Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure the services to rehabilitate the fine bubble diffuser systems at the Devon In-stream Aeration Station and the Webster In-stream Aeration Station, to include the removal and replacement of the fine bubble ceramic diffuser plates and the repair or replacement of piping, hoses, and diffuser plate holders as necessary, together with all accessories and appurtenances necessary for a complete rehabilitation. The existing air diffuser systems are located in portions of the North Shore Channel and the North Branch of the Chicago River. In addition, this contract also includes improvements to the Walters Road Pumping Station in Northbrook, IL, consisting of the construction of a temporary bypass which will allow the subsequent removal and replacement of both an 18” and a 12” plug valve at that pumping station.
The estimated cost for this contract is $2,000,000.00. The estimated 2010 and 2011 expenditures are $1,165,000.00 and $835,000.00, respectively.
The bid deposit for this contract is $100,000.00.
The contract specifications require that all work commence approximately September 2, 2010, or upon approval of the contractor’s bond, whichever occurs later, and be completed by October 31, 2011. Liquidated damages are $500.00 for each day that the contractor is in default of the specified contract completion date.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing PCE utilization goals. The PCE utilization goals, for this contract, are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise June 16, 2010
Bid Opening July 13, 2010
Award September 2, 2010
Completion October 31, 2011
Funds for the current year are available in Account 401-50000-645750. Funds for subsequent year, 2011, are contingent on the Board of Commissioner’s approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-780-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010