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File #: 10-0632    Version: 1
Type: Agenda Item Status: Adopted
File created: 5/12/2010 In control: Procurement Committee
On agenda: 5/20/2010 Final action: 5/20/2010
Title: Issue purchase order and enter into an agreement with 233 Broadcast, LLC, for rental space on the 88th Floor of Willis Tower, located at 233 South Wacker Drive in Chicago, Illinois, for Communications Radio Repeater Equipment for a 5-Year period, from June 1, 2010 to May 31, 2015, in an amount not to exceed $69,922.52, Account 101-69000-612330, Requisition 1298114 (As Revised)

TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010

 

COMMITTEE ON PROCUREMENT

 

Mr. Richard Lanyon, Executive Director

 

Title

Issue purchase order and enter into an agreement with 233 Broadcast, LLC, for rental space on the 88th Floor of Willis Tower, located at 233 South Wacker Drive in Chicago, Illinois, for Communications Radio Repeater Equipment for a 5-Year period, from June 1, 2010 to May 31, 2015, in an amount not to exceed $69,922.52, Account 101-69000-612330, Requisition 1298114 (As Revised)

Body

 

Dear Sir:

 

Authorization is requested to issue a purchase order and enter into an agreement with 233 Broadcast, LLC, for a 5-year period to provide rental space on the 88th Floor of the Willis Tower, 233 South Wacker Drive in Chicago, Illinois, for the Communications Radio Repeater Equipment.  Rent for the agreement will be $1,033.00 per month with an annual increase of 5% on the 1st of January each year of the agreement.  The purchase order will expire on May 31, 2015.

 

The agreement will also contain an option whereby the District may extend the term of the agreement for two additional terms of five years each.  In view of the location and the term, and in comparison to other facilities used by the District for radio communications purposes, the Maintenance & Operations Department considers the proposed cost of the agreement to be reasonable.

 

233 Broadcast, LLC, the sole service provider of Communications Radio Repeater Equipment, has submitted prices for the services required.  Inasmuch as 233 Broadcast, LLC, is the only sole source for the services required, nothing would be gained by advertising for bids (Section 11.4 of Purchasing Act).

 

233 Broadcast, LLC, is registered and in good standing with the State of Illinois.

 

The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with 233 Broadcast, LLC, in an amount not to exceed $69,922.52.

 

Funds for the 2010 expenditure, in the amount of $7,231.00, are available in Account 101-69000-612330.  The estimated expenditure for 2011 is $13,015.80, for 2012 is $13,666.56, for 2013 is $14,349.84, for 2014 is $15,067.32, and 2015 is $6,592.00.  Funds for the 2011, 2012, 2013, 2014, and 2015 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.

 

Requested, Frederick M. Feldman, General Counsel:FMF:CL:JCC:rg

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010