TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-026-11 Furnish and Deliver PVC Pipe, Valves and Fittings to Various Locations for a One (1) Year Period, to Indelco Plastics Corporation, in an amount not to exceed $46,815.03, Account 101-20000-623090
Body
Dear Sir:
On March 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-026-11 Furnish and Deliver PVC pipe, valves and fittings to various locations for a one (1) year period, beginning approximately July 1, 2010 and ending June 30, 2011.
In response to a public advertisement of March 31, 2010, a bid opening was held on April 20, 2010. The bid tabulation for this contract is:
INDELCO PLASTICS CORPORATION $46,815.03
INDI ENTERPRISE, INC. *$48,911.36
HD SUPPLY FACILITIES MAINTENANCE, LTD.,
D/B/A USA BLUEBOOK $54,357.75
*corrected total
Six hundred thirty-five (635) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
Indelco Plastics Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $45,000.00, placing the total bid of $46,815.03, approximately 4 percent over the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-026-11, to Indelco Plastics Corporation, in an amount not to exceed $46,815.03.
Purchase orders will be issued for the material, as required. Payment will be based on the unit cost, as indicated in the contract documents. The bid deposit, in the amount of $2,250.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010