TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with EarthCam, Inc. for the renewal of communication and archiving services in an amount not to exceed $17,876.80, Account 201-50000-612990, Requisition 1296506
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement for the renewal of communication and archiving services from EarthCam, Inc. (EarthCam). This service is for the continued operation of camera trailers already purchased and owned by the District.
EarthCam is the sole service provider of the EarthCam Control Center Software and has submitted prices for services to provide communications, video and picture archiving, remote control operation of cameras and internet access of a control website. Inasmuch as EarthCam is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
EarthCam, Inc. is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of New Jersey. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with EarthCam in an amount not to exceed $17,876.80.
Funds are available in Account 201-50000-612990.
Requested, Kenneth A. Kits, Director of Engineering, RL:kv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010