TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-614-11, Elevator Maintenance at Various Service Areas, Groups A and C, to Mid-American Elevator Company, Inc., in an amount not to exceed $518,000.00, and Group B, to Universal Elevator Werks, in an amount not to exceed $150,000.00, Accounts 101-67000, 68000, 69000-612600, 612680, Requisitions 1286850, 1289239, 1289262, 1289963, 1291983, and 1293077
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-614-11 Elevator Maintenance at Various Service Areas.
In response to a public advertisement of March 10, 2010, a bid opening was held on March 30, 2010. The bid tabulation for this contract is:
GROUP A: MAINSTREAM PS AND WILLOW SPRINGS PUMPING STATION
MID-AMERICAN ELEVATOR COMPANY, INC. *$144,980.00
ACM ELEVATOR COMPANY $150,260.00
PARKWAY ELEVATORS, INC. $193,526.00
UNIVERSAL ELEVATOR WERKS *$915,890.00
GROUP B: CALUMET WRP AND CALUMET TARP PUMPING STATION
UNIVERSAL ELEVATOR WERKS *$196,743.00
ACM ELEVATOR COMPANY $250,754.40
PARKWAY ELEVATORS, INC. $263,710.95
MID-AMERICAN ELEVATOR COMPANY, INC. $304,038.00
GROUP C: NORTH SIDE, EGAN, KIRIE AND HANOVER PARK WRP
MID-AMERICAN ELEVATOR COMPANY, INC. $263,807.50
ACM ELEVATOR COMPANY $284,206.00
UNIVERSAL ELEVATOR WERKS *$330,120.00
PARKWAY ELEVATORS, INC. *$348,353.00
*corrected total
Forty-nine (49) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $200,000.00 for Group A, $150,000.00 for Group B, and $318,000.00 for Group C.
Mid-American Elevator Company, Inc., the lowest responsible bidder for Groups A and C, and Universal Elevator Werks, the lowest responsible bidder for Group B, are proposing to perform the contract in accordance with the specifications.
The estimated cost for Groups A and C of this contract was $518,000.00, placing the bid of $408,787.50, approximately 21 percent below the estimate. The estimated cost for Group B of this contract was $150,000.00, placing the bid of $196,743.00, approximately 31 percent above the estimate.
Mid-American Elevator Company, Inc., and Universal Elevator Werks have executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trade anticipated to be utilized on this contract is: Elevator Constructions. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The revised Appendix D was not included in this contract because there are sufficient Protected Class Enterprises available to bid.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-614-11, Groups A and C, to Mid-American Elevator Company, Inc., in an amount not to exceed $518,000.00, and Group B, to Universal Elevator Werks, in an amount not to exceed $150,000.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure, in the amount of $184,500.00, are available in Accounts 101-67000, 68000, 69000-612600, 612680. The estimated expenditure for 2011 is $221,000.00, for 2012 is $221,000.00, and for 2013 is $41,500.00. Funds for the 2011, 2012, and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010