TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 20, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-726-11 Furnish and Deliver Instrumentation to the North Side Water Reclamation Plant, estimated cost $72,000.00, Account 101-67000-623070, Requisition 1304562
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-726-11, Furnish and Deliver Instrumentation to the North Side Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to furnish and deliver a total of thirty-four suspended solids sensors and transmitters to the North Side Water Reclamation Plant. Fourteen of these sensors and transmitters will be delivered in 2010, with the remaining twenty delivered in 2011. These sensors and transmitters will provide continuous measurement of the suspended solids concentration of the sludge blanket in the final tanks at the North Side Water Reclamation Plant.
The estimated cost for this contract is $72,000.00. The estimated 2010 and 2011 expenditures are $30,000.00 and $42,000.00, respectively.
The bid deposit for this contract is $3,600.00.
The contract specifications require that the first batch of required equipment be delivered within 120 days of approval of the contractor’s bond, and the second batch of required equipment be delivered by April 30, 2011. Liquidated damages are $50.00 per item, for each calendar day that the contractor is in default of the specified contract delivery dates.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise June 16, 2010
Bid Opening July 13, 2010
Award August 12, 2010
Completion April 30, 2011
Funds for the current year are available in Account 101-67000-623070. Funds for the subsequent year, 2011, are contingent on the Board of Commissioner’s approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-726-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 20, 2010