TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-690-11, Repair Services for Low Voltage AC and DC Motors at Various Service Areas, to Magnetech Industrial Services, Inc., in an amount not to exceed $173,700.00, Accounts 101-67000, 68000, 69000-612650, Requisitions 1293080, 1293086, 1294221, and 1295080
Body
Dear Sir:
On February 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-690-11 Repair Services for Low Voltage AC and DC Motors at Various Service Areas.
In response to a public advertisement of March 17, 2010, a bid opening was held on April 6, 2010. The bid tabulation for this contract is:
MAGNETECH INDUSTRIAL SERVICES, INC. $158,855.00
EESCO, DIV. OF WESCO DISTRIBUTION, INC., $166,985.00
D/B/A ENGLEWOOD ELECTRICAL SUPPLY
DREISILKER ELECTRIC MOTORS, INC. *$173,700.38
GREAT LAKES SERVICE & SALES *$207,635.00
DIVANE BROS. ELECTRIC CO. *$238,715.00
HARRISON ELECTRIC, INC. *$289,748.00
*corrected total
Two hundred twenty-three (223) companies were notified of this contract being advertised and twenty-seven (27) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $173,700.00.
Magnetech Industrial Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $173,700.00, placing the bid of $158,855.00, approximately 8.5 percent below the estimate.
The Revised Appendix D will not be included in this contract due to the specialized nature of the services required.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because most of the work will be performed by specially trained engineers and technicians at the contractor’s facilities. Any work within District premises will be performed by District trades personnel.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-690-11, to Magnetech Industrial Services, Inc., in an amount not to exceed $173,700.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $54,700.00, are available in Accounts 101-67000, 68000, 69000-612650. The estimated expenditure for 2011 is $59,500.00, and for 2012 is $59,500.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010