TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-656-11, Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations, to Divane Bros. Electric Co., in an amount not to exceed $1,157,000.00, Accounts 101-67000, 68000, 69000-612600, Requisitions 1291327, 1293636, 1294267, and 1297036
Body
Dear Sir:
On March 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-656-11 Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations.
In response to a public advertisement of March 31, 2010, a bid opening was held on April 27, 2010. The bid tabulation for this contract is:
DIVANE BROS. ELECTRIC CO. $1,144,680.00
Three hundred sixty-three (363) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,157,000.00.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: service is outside their area of business, and did not attend the mandatory pre-bid conference as required. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Divane Bros. Electric Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $1,157,000.00, placing the bid of $1,144,680.00 approximately 1 percent below the estimate.
Divane Bros. Electric Co. is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 13 percent Minority Business Enterprise (MBE), 10 percent Women Business Enterprise (WBE), 10 percent Small Business Enterprise (SBE).
Divane Bros. Electric Co., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: electrical workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-656-11, to Divane Bros. Electric Co., in an amount not to exceed $1,157,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $215,500.00, are available in Accounts 101-67000, 68000, 69000-612600. The estimated expenditure for 2011 is $496,000.00, and for 2012 is $445,500.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010
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