TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-652-11 Furnishing and Delivering Manhole Covers and Frames to the Stickney, Calumet and North Service Areas, estimated cost $52,700.00, Accounts 101-67000/ 68000/69000-623300, Requisitions 1301522, 1301509 and 1301552
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-652-11 Furnishing and Delivering Manhole Covers and Frames to the Stickney, Calumet and North Service Areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure cast iron manhole covers and frames for the Stickney, Calumet and North Side Service Areas. These covers and frames will be used to replace any existing or future damaged units as a part of regular plant roadway maintenance.
The estimated cost for this contract is $52,700.00. The estimated 2010 and 2011 expenditures are $17,650.00 and $35,050.00, respectively.
The bid deposit for this contract is $2,600.00.
The contract specifications require the contractor to furnish and deliver the specified manholes and frames commencing 10 calendar days after mailing of the purchase order, and as directed by the engineer, and terminating on December 31, 2011, or upon the expenditure of available funds, whichever occurs sooner. Liquidated damages are $50.00 for each calendar day the contractor is in default in totally delivering all ordered items within the time specified.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise June 9, 2010
Bid Opening June 29, 2010
Award August 12, 2010
Completion December 31, 2011
Funds for the current year are available in Accounts 101-67000/68000/69000-623300. Funds for the subsequent year, 2011, are contingent on the Board of Commissioner’s approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-652-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010