TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-776-11, Roof Replacement at the Kirie Water Reclamation Plant, estimated cost $150,000.00, Account 101-67000-612680 Requisition 1296519 (As Revised)
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-776-11 Roof Replacement at the Kirie Water Reclamation Plant at the request of the Maintenance and Operations Department.
The purpose of this contract is to remove and replace an estimated 3,207 square feet of aging roofing over the Kirie aeration tank control buildings. The roofs are directly adjacent to operating systems that are critical to the operations of the Kirie Water Reclamation Plant.
The estimated cost for this contract is $150,000.00. The estimated 2010 and 2011 expenditures are $75,000.00 and $75,000.00, respectively.
The bid deposit for this contract is $7,500.00.
The contract requires that the work shall commence within 5 working days after approval of the contractor’s bond and be completed by October 31, 2011. Liquidated damages are $100.00 for each calendar day of non-compliance, in accordance with the “Time” Section of the Agreement.
The Multi-Project Labor Agreement will be included in this contract.
The Revised Appendix D will be included in this contract. The type of work to be performed under this contract is classified within the “Miscellaneous Building Construction” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise June 16, 2010
Bid Opening July 13, 2010
Award August 12, 2010
Completion October 31, 2011
Funds for the current year are available in Account 101-67000-612680. Funds for the subsequent year 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-776-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010