TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-925-11, Services to Perform Preventive Maintenance on Synchronous Motors at the Stickney Water Reclamation Plant, to Magnetech Industrial Services, Inc., in an amount not to exceed $160,000.00, Account 101-69000-612600, Requisition 1291906
Body
Dear Sir:
On March 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-925-11 Services to Perform Preventive Maintenance on Synchronous Motors at the Stickney Water Reclamation Plant.
In response to a public advertisement of March 31, 2010, a bid opening was held on April 20, 2010. The bid tabulation for this contract is:
MAGNETECH INDUSTRIAL SERVICES, INC. $122,250.00
LOUIS ALLIS, A DIVISION OF ALLIANCE SPECIALTY $158,800.00
MOTORS
Two hundred sixty (260) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $160,000.00.
Magnetech Industrial Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $160,000.00, placing the bid of $122,250.00 approximately 23.6 percent below the estimate.
Magnetech Industrial Services, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions. In order for Magnetech Industrial Services, Inc., to comply with the MPLA, they have subcontracted with Quality Power & Light Electric, who is signatory to IBEW 134.
The revised Appendix D was not included in this contract because of the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-925-11, to Magnetech Industrial Services, Inc., in an amount not to exceed $160,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-69000-612600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010