TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-103-2S (REBID), 39th Street Conduit Rehabilitation Phase 1 - Bypass Tunnel, Stickney Service Area, to Kenny/Shea, A Joint Venture, in an amount of $163,612.90, from an amount of $146,439,209.36, to an amount not to exceed $146,602,822.26, Account 401-50000-645600, Purchase Order 5000962
Body
Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-103-2S (REBID), 39th Street Conduit Rehabilitation Phase 1 - Bypass Tunnel, Stickney Service Area, to Kenny/Shea, A Joint Venture, in an amount not to exceed $146,430,000.00. The scheduled contract completion date is September 13, 2013.
As of May 21, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $9,209.36 from the original amount awarded of $146,430,000.00. The current contract value is $146,439,209.36. The prior approved change orders reflect a 0.006% increase to the original contract value.
The Chicago Department of Transportation, Division of Infrastructure Management (CDOT), is requiring the contractor to install, maintain, and monitor inclinometers at DS-P1, DS-P2, DS-P3, DS-P4, DS-P5, and DS-P6. These requirements for inclinometers were not indicated prior to bidding, but imposed on the contractor by CDOT during the support of excavation permit process after contract award.
The contractor submitted an extra work cost proposal (Correspondence 358) for an amount not to exceed $163,612.90 to install, maintain, and monitor inclinometers at DS-P1, DS-P2, DS-P3, DS-P4, DS-P5, and DS-P6.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-103-2S (REBID) in an amount of $163,612.90 (0.11% of the current contract value) from an amount of $146,439,209.36 to an amount not to exceed $146,602,822.26.
Funds are available in Account 401-50000-645600.
Requested, Kenneth A. Kits, Director of Engineering, WSS:MVL
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010
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