TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-817-2E Electrical Equipment Upgrades at Kirie, Egan, North Side and Hanover Park Water Reclamation Plants, to Windy City Electric Company, in an amount of $16,428.88, from an amount of $3,454,054.21, to an amount not to exceed $3,470,483.09, Accounts 401-50000-645690 and 645750, Purchase Order 5000807
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-817-2E Electrical Equipment Upgrades at Kirie, Egan, North Side and Hanover Park Water Reclamation Plants, to Windy City Electric Company, in an amount not to exceed $3,400,000.00. The contract completion date was July 9, 2009.
As of May 21, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $54,054.21 from the original amount awarded of $3,400,000.00. The current contract value is $3,454,054.21. The prior approved change orders reflect a 1.59% increase to the original contract value.
The contract requires the installation of a fire detection system in the Thickener Building at the Egan WRP. Revisions are required to comply with the Class I Division 1 hazardous rating of the Gas Compressor Room per NFPA 820, and also to provide additional equipment in the Mechanical and Electrical Rooms to make them consistent with other parts of the plant. The extra work consists of providing explosion proof fire detection devices in the Gas Compressor Room as well as adding new fire detection devices in the Mechanical and Electrical Rooms. The credit consists of removing non-explosion proof devices in the Gas Compressor Room.
The contractor submitted a proposal (CCO-5) in the extra amount of $24,724.65 and a credit in the amount of $1,086.25 for a net extra in the amount of $23,638.40. The engineer reviewed the proposal, found it unacceptable and rejected it via correspondence number 176. The contractor submitted a revised proposal (COR-5) in the extra amount of $22,194.48 and a credit in the amount of $1,069.96 for a net extra in the amount of $21,124.52. A meeting was then held to discuss the proposal. Consequently, the engineer determined the value of the above mentioned “net extra” to be $16,428.88 (the “extra work” is $17,891.27 and the “credit” is $1,462.39). The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence number 263, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change order is germane to the original contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-817-2E in an amount of $16,428.88 (0.48% of the current contract value) from an amount of $3,454,054.21 to an amount not to exceed $3,470,483.09.
Funds are available in Accounts 401-50000-645690 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 3, 2010
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