TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 3, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Report on rejection of bids for Contract 10-622-11, Furnishing, Delivering, and Installing Radio Equipment at Various Service Areas, estimated cost $30,000.00
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-622-11 Furnishing, Delivering, and Installing Radio Equipment at Various Service Areas.
In response to a public advertisement of March 10, 2010, a bid opening was held March 30, 2010. The bid tabulation for this contract is:
TRI-ELECTRONICS, INC. $30,650.00
UNITED RADIO COMMUNICATIONS, INC. *$31,095.26
UNITED RADIO COMMUNICATIONS, INC. (2ND) *$31,975.04
COMMUNICATIONS DIRECT, INC. $33,315.00
ILLINOIS COMMUNICATIONS SALES, INC. $33,876.56
COMLINK TECHNOLOGIES INC. $35,324.22
DIVANE BROS. ELECTRIC CO. $41,118.00
CHICAGO TWO WAY, INC. *$54,138.25
*CORRECTED TOTAL
Three hundred thirty-eight (338) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
A review of the specifications for item 1 and 5 revealed that the information provided in the contract documents was insufficient, resulting in vendors being unable to provide the correct radio equipment required. Therefore, all bids submitted are being rejected in the public’s best interest. The Director of Procurement and Materials Management has notified each bidder of this action.
The Maintenance and Operations Department will review the technical specifications and service prior to re-advertisement.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv