TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and extend the existing license agreement with SAS Institute Inc., for renewal of SAS Software License for a one year period and increase the number of users from five to ten, in an amount not to exceed $42,190.00, Account 101-27000-612820, Requisition 1306842
Body
Dear Sir:
Authorization is requested to issue a purchase order to SAS Institute Inc. to extend License Agreement No. 13831 which provides for software licensing, technical support, media, and documentation for SAS software from August 1, 2010 through July 31, 2011 and increase the number of user licenses covered under said agreement from five to ten.
SAS software is used to maintain the historical water quality database for rivers and streams within our jurisdiction and to provide analysis to support reports for external agencies such as the IEPA, USEPA, and Army Corps of Engineers. It is also used to maintain the ground water monitoring database for the TARP. The software is capable of more sophisticated statistical analysis than that which is provided by spreadsheets and similar software.
SAS Institute Inc., the sole source provider for this application and maintenance, has submitted prices for the products and services required. Inasmuch as SAS Institute Inc., is the only source of supply for the products and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
SAS Institute Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized and directed to issue said purchase order to SAS Institute Inc. in an amount not to exceed $42,190.00.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith, Director of Information Technology, KDS:FA:EJ:fa
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010