TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 08-620-11, Maintenance and Repair Services for Radio Communication Equipment in Various Service Areas, to Tri-Electronics, Inc., in an amount of $80,000.00, from an amount of $168,000.00, to an amount not to exceed $88,000.00, Account 101-69000-612840, Purchase Order 5000855
Body
Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-620-11, Maintenance and Repair Services for Radio Communication Equipment in Various Service Areas, to Tri-Electronics, Inc., in an amount not to exceed $168,000.00. The contract expires on April 30, 2011.
This contract has no prior change orders.
Due to less than anticipated use of the services in 2010, funds were not utilized. As use of the services will be less than anticipated in 2011, funds will not be utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-620-11 in an amount of $80,000.00 (approximately 47.6% of the original contract value), from an amount of $168,000.00, to an amount not to exceed $88,000.00.
Funds will be restored in Account 101-69000-612840.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations,
MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010