TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-616-11 Switchgear Maintenance and Repair at Various Service Areas, estimated cost $255,000.00, Accounts 101-69000-612650, 101-69000/68000/67000-612600, Requisitions 1295019, 1299681, 1302107
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to perform preventive maintenance and repairs on medium voltage switchgear and their associated protective equipment and components, in the Stickney, Calumet and Kirie Service Areas. The services will ensure the safe, efficient and reliable operation of the switchgear and other equipment and accessories at these locations.
The estimated cost for this contract is $255,000.00.
The bid deposit for this contract is $12,750.00.
The contract specifications require all work to begin on or about September 1, 2010, and terminate by December 31, 2010. Liquidated damages are one hundred dollars ($100.00) for each day the contractor is in default of performing the specified work, as required and ordered by the Engineer, and twenty five dollars ($25.00) for each day that he is in default of the time specified for submitting all required documentation for the work.
The Multi-Project Labor Agreement and the Revised Appendix D are not included in this contract because the work involves the servicing, testing and calibration of switchgear and protective relaying. This work can only be performed by the equipment manufacturer’s engineers, or by other highly skilled technicians trained in the servicing of similar equipment and certified by a national accrediting body. If any trade work is required, it will be performed by in-house labor forces.
The tentative schedule for this contract is as follows:
Advertise June 23, 2010
Bid Opening July 13, 2010
Award August 12, 2010
Completion December 31, 2010
Funds are available in Accounts 101-69000-612650, 101-69000/68000/67000-612600.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-616-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010