TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 04-299-2P Improvements to Aeration Batteries A, B, C, E1, and E2 at Calumet Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen & Associates, L.L.C., in an amount of $32,973.35, from an amount of $20,635,465.08, to an amount not to exceed $20,668,438.43, Accounts 101-50000-612650, 401-50000-645650, and 645750, Purchase Order 5000831
Body
Dear Sir:
On February 7, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-299-2P Improvements to Aeration Batteries A, B, C, E1, and E2 at the Calumet Water Reclamation Plant (WRP), to F.H. Paschen/S.N. Nielsen & Associates, L.L.C., in an amount not to exceed $20,391,000.00. The scheduled contract completion date is March 7, 2011.
As of June 4, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $244,465.08 from the original amount awarded of $20,391,000.00. The current contract value is $20,635,465.08. The prior approved change orders reflect a 1.20% increase to the original contract value.
During a contractual shutdown, inspection of the existing 54” x 54” sluice gates for Battery E-2 revealed that the existing condition of these gates would require work beyond the scope of the contract to make them operational. Since Battery E-2 contributes 25% of the process flow at the Calumet Water Reclamation Plant, it was necessary that these gates function properly before the end of the shutdown period. The contractor submitted a cost proposal (CCO 1-014) for an extra in the amount of $32,973.35, after he completed the work at his own risk as determined in his best interest in executing the overall contract. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 357 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute this change order to increase Contract 04-299-2P, in an amount of $32,973.35 (0.16% of the current contract value), from an amount of $20,635,465.08, to an amount not to exceed $20,668,438.43.
Funds are available in Accounts 101-50000-612650, 401-50000-645650, and 645750.
Requested, Kenneth A. Kits, Director of Engineering, CH:BS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010
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