TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-438-11 Service to Remove Asbestos Containing Material from Various District Locations, On An As-Needed Basis, For a Three-Year Period, estimated cost $300,000.00, Account 101-25000-612780, Requisition 1299069
Body
Dear Sir:
Contract documents and specifications have been prepared for removing asbestos containing materials from various District locations for a three-year period beginning January 1, 2011.
The purpose of this contract is to provide the specialized removal of asbestos. To safeguard our employees, the District has been using contractors for a number of years to remove asbestos.
The estimated cost for this contract is $300,000.00. The estimated 2011, 2012, and 2013 expenditures are $100,000.00 for each year.
The bid deposit for this contract is $15,000.00.
The Multi-Project Labor Agreement will be included in this contract.
The review by Affirmative Action indicates that the contract requires undetermined disposable material, ACM Abatement, and lab testing services on an as-needed basis over a three-year period. Revised Appendix D is not included due to the nature of this contract.
The tentative schedule for this contract is as follows:
Advertise June 23, 2010
Bid Opening July 13, 2010
Award December 2, 2010
Completion December 31, 2013
Funds are being requested in 2011, in Account 101-25000-612780, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2012 and 2013, are also contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-438-11.
Requested, Denice E. Korcal, Acting Director of Human Resources, DCE:EMcE:BKS:SK:TN:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010